ANA\California Board of Directors and Committee Position Descriptions
Note: The following document describes the competencies, roles, and responsibilities of ANA\California's elected offices. If you are interested in running for ANA\California Office, please review the position descriptions below. All interested parties wishing to place their name on the ballot must complete a Consent to Serve Form during the communicated dates.
Questions? Reach out to anac@anacalifornia.org
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List of Positions
Board of Director - Vice President
Board of Director - Legislative Director
Board of Director - Nursing Practice Director
Board of Director - Nursing Education Director
Board of Director - Membership Director
Committee Member - Ballot Committee
ANA Membership Assembly Representatives and Alternates
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Board of Director - President
SUMMARY:
Serves as the official representative of ANA\C and its spokesperson on matters of ANA\C policy and position. Serve as the chairperson of the General Assembly and the Board of Directors. Exercises personal leadership in the motivation of other officers, board members, elected and appointed officials, and the membership.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.
Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association, and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
Presidential Competencies
As the chief elected official of the association, the President shall demonstrate the following additional competencies with the ability to:
Communicate effectively and consistently in written and verbal form to internal and external stakeholders about official positions and work of the association.
Mobilize membership and the association’s resources to develop relevant goals/objectives, execute effective plans, evaluate results and adjust strategies as necessary.
Lead across boundaries to promote robust partnerships and alliances with external stakeholders that further the association’s mission.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Leadership and Organizational
Serve as the official representative of ANA\C and its spokesperson on matters of ANA\C policy and position.
Serve as the chairperson of the General Assembly and the Board of Directors.
Serve as a representative to the Membership Assembly of ANA.
Serve as a representative to the ANA Leadership Council or, if unable to attend, designate a representative who is also an ANA\C member.
Oversee the activities of ANA\C at the state and national levels in collaboration with the Executive Director and the Board of Directors.
Collaborate with the Executive Director in all matters related to the public relations.
Oversee the implementation of strategic goals, resolutions, and other activities for ANA\C.
Oversee that the Association Committees function as identified in the bylaws.
Establish a Committee for Conflict Resolution, if needed, according to the established policy.
Report to the Board of Directors regarding activities and projects of ANA.
Operational
Collaborate with the Executive Director in the production of the ANA\C newsletter.
Convene the first meeting of the newly elected Ballot committee for the purpose of orientation and facilitating the election of a chair.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors. Must have basic knowledge of parliamentary law and procedures and have a familiarity with the ANA\C Bylaws and other rules of the association.
To be eligible to serve in the office of President, a person shall hold a position on the current Board of Directors or have served on the Board of Directors within the past the (10) years. Not be serving in the second consecutive term as President. Not have served on the Board of Directors for at least four (4) years after fulfilling one or two consecutive terms (if re-elected) as President.
TIME COMMITMENT:
1 day per week for preparing, planning, implementing and evaluating Presidential activities and ANA\C initiatives; attendance at all Board of Directors meetings; attendance at ANA\C General Assemblies; attendance at ANA Membership Assembly in Washington, D.C.; attendance at ANA Leadership Council meetings.
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Board of Director - Vice President
SUMMARY:
Assumes the responsibilities of the president in his/her absence and performs special functions as assigned to assist the president in performing the functions of that office. Serves on the Board of Directors.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.
Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Leadership and Organizational
Assume the duties of the President in the President’s absence and shall coordinate the special projects as identified by the General Assembly or the Board of Directors.
Be the ex officio alternate representative to the ANA Membership assembly if the President cannot attend or if the Vice President has to assume the presidency.
Appoint individuals or task forces to review and make recommendations to the General Assembly regarding Resolutions and Strategic Pathways of ANA\C.
Coordinate the awards process and appoint individuals and task forces as appropriate to fulfill this process.
Provide input to the Legislative Committee when requested or needed.
Operational
Collaborate with the Executive Director to coordinate the planning for the General Assembly and appoint individuals and/or task forces as necessary to be responsible for this event.
Collaborate with the President and Executive Director in coordinating the activities of ANA\C at the state and national levels.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors. Must have basic knowledge of parliamentary law and procedures and have a familiarity with the ANA\C Bylaws and other rules of the association.
TIME COMMITMENT:
The following is an estimate of time spent in fulfilling the duties of this office:
1 evening per month for Board of Directors Meetings (2-3 hours per meeting)
3 weekends per year for two (2) face to face BOD retreats and one (1) General Assembly meeting.
2-3 hours per month for 5 months leading up to General Assembly.
possibly 6-8 days quarterly in liaison meetings or attending other events as ANA\C spokesperson either with or for the ANAC president and 2-5 days per year handling special assignment requests of the president.
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Board of Director - Secretary
SUMMARY:
Assumes the responsibilities of the president in his/her absence and performs special functions as assigned to assist the president in performing the functions of that office. Serves on the Board of Directors.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.
Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
Secretarial Competencies
The Secretary shall demonstrate the following additional competencies with the ability to:
Synthesize all business meetings to provide a succinct, accurate and legal record of association proceedings.
Use electronic recording methodologies that promote accurate and efficient archive of official association meetings.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Ensure that records are maintained and appropriately distributed for the meetings of the General Assembly and the Board of Directors.
Coordinate the policies and procedures for maintaining the archives for ANA\C and appoint individuals or task forces as deemed necessary to maintain archives.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors.
TIME COMMITMENT:
The following is an estimate of time spent in fulfilling the duties of this office:
1 evening per month for Board of Directors Meetings (2-3 hours per meeting)
3 weekends per year for two (2) face to face BOD retreats and one (1) General Assembly meeting.
2-3 hours per month summarizing and preparing minutes for dissemination.
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Board of Director - Treasurer
SUMMARY:
Oversees the financial affairs of ANA\C.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.
Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
Treasurer Competencies
The Treasurer shall demonstrate the following additional competencies with the ability to:
Analyze available data from a variety of sources to advise the board regarding the state of the association’s financial position in relation to current and future strategic initiatives.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Oversee the fiscal affairs of ANA\C
Appoint and chair a task force annually to develop a proposal for the ANA\C budget
Provide reports and interpretations of the financial condition of ANA\C to membership, General Assembly and the Board of Directors.
Provide input to the Legislative committee when requested or needed.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors.
TIME COMMITMENT:
The following is an estimate of time spent in fulfilling the duties of this office:
1 evening per month for Board of Directors Meetings (2-3 hours per meeting3 weekends per year for two (2) face to face BOD retreats and one (1) General Assembly meeting.
10 hours per year meeting with Executive Director to review association financials
10 hours per year meeting with task force for budget development and presenting budget proposal to BOD for approval
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Board of Director - Legislative Director
SUMMARY:
Serves as chair of the Legislative Committee and appoints members to the Legislative Committee.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Establish and maintain contact with members who have a special interest in legislation, regulation and policy issues related to nursing.
Monitor bills before the California Legislature affecting nursing.
Facilitate verbal/written testimony as needed in response to bills and regulatory issues that affect nursing.
Report to the Board of Directors regarding activities of the licensing board for Registered Nursing.
Serve as chair of the Legislative Committee.
Appoint members to the Legislative Committee as stated in the bylaws.
Collaborate with the Executive Director in the planning for RN Day at the Capitol and other legislative events and projects, and appoint individuals and/or task forces as necessary to be responsible for these events.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors.
TIME COMMITMENT:
The following is an estimate of time spent in fulfilling the duties of this office:
1 evening per month for Board of Directors Meetings (2-3 hours per meeting)
3 weekends per year for two (2) face to face BOD retreats and one (1) General Assembly meeting.
5-6 hours per month communicating with Legislative Committee and ANA\C Public Policy Team (Senior Policy Analyst and Lobbyist).
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Board of Director - Nursing Practice Director
SUMMARY:
Identifies the priority issues affecting nursing practice in California.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.
Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Establish and maintain contact with members who have a special interest in nursing practice issues.
Provide input to the Legislative Committee regarding issues relating to nursing practice when requested or as needed.
Identify the priority issues affecting nursing practice in California and inform the membership and Board of Directors about these issues.
Review existing ANA and ANA\C positions relating to nursing practice and facilitate the development of new positon statements for ANA\C.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors.
TIME COMMITMENT:
The following is an estimate of time spent in fulfilling the duties of this office:
1 evening per month for Board of Directors Meetings (2-3 hours per meeting)
3 weekends per year for two (2) face to face BOD retreats and one (1) General Assembly meeting.
1-2 hours per month attending state-level meetings or reading publications involving nursing practice initiatives.
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Board of Director - Nursing Education Director
SUMMARY:
Identifies the priority issues affecting nursing education programs in California.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.
Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Establish and maintain contact with members who have a special interest in nursing education issues.
Serve as liaison to coalitions that have interest in nursing education issues.
Represent ANA\C as a nursing education expert and speak or suggest an appropriate speaker at nursing education programs in California if requested.
Identify the priority issues affecting nursing education programs in California and inform the membership and Board of Directors about these issues.
Review existing ANA and Ana\C positions relating to nursing education and facilitate the development of new position statements for ANA\C.
Provide input to the Legislative Committee regarding issues relating to nursing education when requested or as needed.
Ensure that a working relationship is maintained between ANA\C and CNSA and inform the Board of Directors about the needs and activities of CNSA.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors.
TIME COMMITMENT:
The following is an estimate of time spent in fulfilling the duties of this office:
1 evening per month for Board of Directors Meetings (2-3 hours per meeting)
3 weekends per year for two (2) face to face BOD retreats and one (1) General Assembly meeting.
1-2 hours per month attending state-level meetings or reading publications involving nursing practice initiatives.
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Board of Director - Membership Director
SUMMARY:
Facilitates the development and implementation of membership recruitment and retention strategies.
Board of Directors Core Competencies
All members of the Board of Directors shall demonstrate the ability to:
Lead with a stewardship perspective and communication style that effectively and actively engages stakeholders in the work of the association.
Mentor current and future members to promote their professional growth and support effective leadership succession within the association.
Translate healthcare and professional trends into future-oriented, practical strategies to meet association goals and objectives.
Develop well-informed strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the association and position the association for success.
Provide overall direction for the association to effectively manage existing resources and cultivate new resources.
Analyze the association’s strategic direction and performance relative to achievement of goals/objectives and adjusts as needed.
SPECIFIC RESPONSIBILITIES:
The following responsibilities are in addition to those of a board member:
Establish and maintain contact with members who have a special interest in ANA\C membership issues.
Be a point of contact to support members in connecting with others within their region for collaboration.
Facilitate the development and implementation of membership recruitment and retention strategies and appoint individuals and/or task forces to assist as necessary.
Inform the Board of Directors about membership trends, recruitment and retention strategies, membership needs and activities.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two (2) consecutive terms in the same office or directorship, nor more than four (2) consecutive terms on the Board of Directors, nor be elected or appointed to the Board of Directors for a period of four (4) years after completing four (4) consecutive terms on the Board of Directors.
QUALIFICATIONS:
Must hold current individual membership in ANA\C; may not concurrently serve in a leadership position of another professional organization if such participation might result in a conflict of interest with ANA\C, as determined by the Ballot Committee or in the case of filling a vacancy, by the Board of Directors.
TIME COMMITMENT:
The following is an estimate of time spent in fulfilling the duties of this office:
1 evening per month for Board of Directors Meetings (2-3 hours per meeting)
3 weekends per year for two (2) face to face BOD retreats and one (1) General Assembly meeting.
5-6 hours per month convening task force meetings and communicating with ANA\C staff.
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Committee Member - Ballot Committee
The Ballot Committee shall consist of three (3) members of ANA\C in good standing, elected by ballot in the odd-numbered years for a term of two (2) years. A Ballot Committee member shall not run as a candidate for any elected position while serving on the committee except as stated in Article IX, Section 1.f
Ballot Committee Duties
Establish, update and implement the policies and procedures for nominations and elections.
Request from the ANA\C membership the names of qualified candidates for elected office who are willing to serve if elected. The committee may consider candidates suggested from other sources.Assure diverse representation on the ballot.
Attempt to provide at least two (2) nominees for each elective position to be filled.
The President will convene this committee within the first sixty (60) days of the biennium and facilitate selection of a chair as well as provide for an orientation of the committee to its responsibilities.
Work with Executive Director to assure compliance with secret ballot criteria.
TERM OF OFFICE:
Elected by association members for a two-year term; may not serve more than two consecutive terms on the same committee.
MEMBER QUALIFICATIONS:
Must hold current individual membership in ANA\C; previous service on committees desirable.
CHAIR:
The ANA\C President will facilitate the selection of a chair.
TIME COMMITMENT:
Virtual or face to face meetings 2 hours/month for 3-4 months prior to election posting date. Call to membership for open positions: 60 days before election start date, Election runs for 30 days.
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ANA Membership Assembly Representatives and Alternates
ANA\C is entitled to representation at regular and special meetings of the ANA Membership Assembly in accordance with ANA Bylaws and policies.
Representatives and Alternates
Shall be elected in accordance with the Standards of the National Labor Relations Board to serve a two (2) year term or until a successor is elected.
The ANA\C President is elected as a representative to the ANA Membership Assembly upon her/his election as president in accordance with ANA\C bylaws.
ANA\C members shall be eligible to serve in only one state-elected office at any one time. This provision does not apply to the position of representatives to ANA Membership Assembly.
TERM OF OFFICE:
Elected by association members for a two-year term. MEMBER
QUALIFICATIONS:
Must hold current individual membership in ANA\C
TIME COMMITMENT:
3-4 hours of virtual meetings 1-2 months prior to membership Assembly.
3-4 hours of reading and prep work prior to Membership Assembly.
3-4 days of travel annually to Washington, DC to attend Membership Assembly. Approximate date: sometime in June.
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